Expert Articles

The phrase "it's a small world" has never been more true than it is today. You can be in New York for an early morning meeting, join potential clients for lunch in Texas, and have a late dinner with the spouse in California all in a days work. If you can keep up with your busy schedule, you should be able to expect your communications to do the same.

One of the hardest parts of business travel is keeping in touch with everything and everyone. Changing hotels and flights, rescheduling of meeting times and meeting places can play havoc with people's ability to stay connected. Even when things go smoothly and stay as planned, it can be difficult. Cell phones and PDA's have answered the need to be available by voice and email. But they leave one major hole in communications: the fax.

Currently, many travelers are still relying on standard fax machines wherever they happen to be at the time. They are getting the fax number of their meeting place, hotel, or local mail store when they need to receive a fax. Then once they expect their fax to arrive, they make a special trip to retrieve it and then pay any charges that might be incurred. Sending faxes while traveling can be just as complicated and time consuming.

This is where business travelers can turn to virtual fax services. A virtual fax service gives travelers one fax number that will follow them wherever they go and multiple ways to retrieve those faxes. They can have the faxes forwarded to a land fax line, have them sent to an email address, or view them online with any Internet connection anywhere. Travelers can even change how they want their faxes delivered on the fly. This allows the most flexibility for whatever situations arise while they are on the road.

Sending faxes is just as easy since they can send a fax from any computer with an Internet connection. Most meeting rooms, hotel rooms and even most coffee shops have Internet access. This makes it very convenient to send faxes using a virtual fax service when they are away from the office whether they are across town or on the other side of the world.

Because a virtual fax service will usually provide a toll free number, local number or both, travelers can receive their faxes regardless of their location. So it won't matter if they are in Istanbul, England, Russia, or Timbuktu, someone can send them a fax from their home office in the US without paying long distance or international toll charges.

The life of a business traveler can be stressful enough without the hassle of trying to figure out how to send and receive faxes. Virtual fax services are a great solution to allow flexibility, reliability, and convenience where there previously was none when using a standard fax solution on the road.